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Thanks for taking on this assignment!

Please use the following questions as a guide for your meeting notes and live-tweeting.

*On assignment? Call or text 708-820-2154 any time with any questions or concerns. For any non-immediate needs email us at documenters@citybureau.org*


Guidelines for Meeting Notes

Your meeting notes can take any form but should be between 2-4 pages and include at least 10 hyperlinks when submitted for approval. Use the following questions to guide your notes. Try to include answers to all of the questions within your submitted text document—you will need to complete a checklist before we can approve payment for your assignment.

The basics (include the following in your header)

  • Title of meeting

  • Agency/Organization hosting the event

  • Start Time (i.e. did the meeting start on time?)

  • Number of people at meeting

 

The details (include the following in your notes)

  • Describe features of the room and/or the overall environment (i.e. Was the crowd eager or angry? Did the presenters seem prepared?)

  • List names of all presenters at the meeting (Include titles and affiliations)

  • describe speakers at the event, including community members and board/committee members

  • Describe at least three stated goals of the meeting 

  • Describe the main concerns of attendees and why those concerns were raised

  • Describe or list any next steps and solutions

 

Tips & Tricks

  • FREESTYLE: Try elaborating on every detail on the spot or make your notes as brief as possible and add details later. The goal is to document your experience.

  • THE RIGHT NOTE: The best documentation will give your reader a sense of place. Note colors, interesting gestures, long silences. Some things stand out and others may seem mundane but together, they build a scene for your reader.  

  • HYPERLINKS: Link webpages to your notes early and often to retain connections between your experience and ideas. Simply highlight the text you’d like to hyperlink and double-click or hit control+K to paste the link you’d like to connect. Use the search engine that you’re most comfortable with, i.e. Google, Internet Explorer, Yahoo, etc.

  • ASK QUESTIONS: Don’t know the answer to a point raised in your notes? Search online for the answer and add a hyperlink in your document.

  • IMPROVE YOUR OBSERVATIONS: Enter meetings with a positive attitude. Concentrate on concentrating.


Guidelines for Live-Tweeting

If you were assigned to live-tweet an event try to post at least 10-15 tweets throughout the event including quotes, observations and photos/video. You will need to complete a checklist before we can approve payment for your assignment.

Be sure to create a Twitter account if you don’t have one.(Don’t forget to add a photo)

Your first tweet must include the following text:

Hi, I'm (your first name), I’ll be live-tweeting (name/title of event) for @city_bureau #CBdocumenters
  • Add any relevant hashtags for the event. (ex. #DOJinChicago). Be sure to include @city_bureau and #CBdocumenters hashtag in your intro tweet.

The basics (try to include the following in your live-tweet thread)

  • Title of meeting

  • Agency/Organization hosting the event

  • Start Time (i.e. did the meeting start on time?)

  • Number of people at the event

 

The details (try to include the following in your live-tweet thread)

  • Tweet quotes from speakers at your event (be as precise as possible)

  • List names of presenters at the meeting (Include titles, affiliations and twitter handles, if applicable)

  • Tweet any stated goals of the meeting 

  • Tweet the main concerns of attendees and why those concerns were raised

  • Tweet any next steps and solutions

  • Describe features of the room and/or the overall environment (i.e. Was the crowd eager or angry? Did the presenters seem prepared?)

 

Tips & Tricks

  • always USE THREADS: Link your tweets using the “threading” feature on Twitter. Simply hit reply to the last tweet in your series before writing your next tweet. This “thread” will help readers follow the event you're documenting.

  • BE VISUAL: When in doubt, tweet photos of the event and/or participants! If you have time, try posting short videos.

  • JOIN THE CONVERSATION: Don’t forget to check your Twitter notifications. Respond to tweets directly to you to engage with your immediate audience.

  • GO ANALOG: Having a back-up notepad can help you keep track of who said what and select the most impactful statement for tweeting.